Following is info on running a community event.  Accurate as at 15/09/2017

All community groups, organisations or individuals that would like to host an event in our municipality would be required to submit an application if the event is held on Council land.

Please see below details outlining the application process including information, application forms and deadlines. This information is available on Council’s website http://www.greaterdandenong.com/document/26140/events-in-council-parks-and-reserves

Events with more than 200 attendees

Events attracting over 200 attendees on Council land in the City of Greater Dandenong require an event permit.

To commence an application for an event permit, complete the intention to hold an event form and return to Council within the relevant application deadline. Once this is received, Council will advise the next steps of the application and whether any other relevant event application forms are required.

Event application deadlines

All event applications forms must be submitted by due dates outlined below, otherwise, the event will not be approved and may need to be rescheduled to a later date.

If the submitted event documentation is incomplete or requires additional work, the event may need to be rescheduled to a later date. If that is required, the later date will only be confirmed once all forms are completed correctly.

Important deadlines

60 days prior

Complete and submit Intention to Hold an Event Form online 

45 days prior

Submit the following:

  1. Event Application Forms Parts A and B (PDF – 689KB)
  2. Public Liability Insurance (minimum $20 million cover)
  3. Site plan
  4. Traffic management plan, if applicable

30 days prior

submit event on Council’s online event calendar

14 days prior

submit the following:

  1. List of food stalls
  2. Event emergency management procedure: Parks, Reserves and Open Spaces – Event emergency procedure template for events in parks and reserves (PDF – 678KB) or Harmony Square – Event emergency Procedure template for events in Harmony Square (PDF – 2.9MB)

5 working days prior

cut-off date for submitting a statement of trade for food (streatrader.health.vic.gov.au)