Following is info on running a community event. Accurate as at 15/09/2017
All community groups, organisations or individuals that would like to host an event in our municipality would be required to submit an application if the event is held on Council land.
Please see below details outlining the application process including information, application forms and deadlines. This information is available on Council’s website http://www.greaterdandenong.com/document/26140/events-in-council-parks-and-reserves
Events with more than 200 attendees
Events attracting over 200 attendees on Council land in the City of Greater Dandenong require an event permit.
To commence an application for an event permit, complete the intention to hold an event form and return to Council within the relevant application deadline. Once this is received, Council will advise the next steps of the application and whether any other relevant event application forms are required.
Event application deadlines
All event applications forms must be submitted by due dates outlined below, otherwise, the event will not be approved and may need to be rescheduled to a later date.
If the submitted event documentation is incomplete or requires additional work, the event may need to be rescheduled to a later date. If that is required, the later date will only be confirmed once all forms are completed correctly.
Important deadlines
60 days prior
Complete and submit Intention to Hold an Event Form online
45 days prior
Submit the following:
- Event Application Forms Parts A and B (PDF – 689KB)
- Public Liability Insurance (minimum $20 million cover)
- Site plan
- Traffic management plan, if applicable
30 days prior
submit event on Council’s online event calendar
14 days prior
submit the following:
- List of food stalls
- Event emergency management procedure: Parks, Reserves and Open Spaces – Event emergency procedure template for events in parks and reserves (PDF – 678KB) or Harmony Square – Event emergency Procedure template for events in Harmony Square (PDF – 2.9MB)
5 working days prior
cut-off date for submitting a statement of trade for food (streatrader.health.vic.gov.au)